Privacy Policy

Privacy Policy for White Pine Bookkeeping

Effective Date: 6-30-2025

White Pine Bookkeeping (“we,” “us,” or “our”) respects your privacy. This Privacy Policy describes how your personal information is collected, used, and shared when you visit or interact with our website:
https://www.whitepinebookkeeping.com

1. Who We Are

Our website address is: https://www.whitepinebookkeeping.com.
We provide bookkeeping services to clients in the United States.

2. What Personal Data We Collect and Why

Contact Forms

When you submit a contact form, we collect the information you provide (e.g., name, email, message content). This information is used solely to respond to your inquiry and is not shared with third parties for marketing purposes.

File Uploads

Clients may upload files through secure portals or document sharing systems. These files are used only to provide bookkeeping services and are stored securely.

Analytics

We use Google Analytics to gather non-personal information about how visitors use our site (e.g., browser type, pages visited, time on site). This helps us improve the user experience.
Google’s privacy policy: https://policies.google.com/privacy

Comments

If you leave a comment on the site (if enabled), we collect the data shown in the comments form, along with your IP address and browser user agent to help detect spam.
An anonymized string created from your email (a hash) may be sent to the Gravatar service to check for a profile image. See the Gravatar privacy policy: https://automattic.com/privacy/

After approval of your comment, your profile picture (if applicable) is visible publicly with your comment.

Media

If you upload images to the website, avoid including location data (EXIF GPS), as other visitors could download and extract it.

3. Cookies

We use cookies to enhance user experience and site functionality.

  • Comment cookies: If you leave a comment, you can opt-in to saving your name, email, and site in cookies. These last for one year.
  • Login cookies: Set when users log in, lasting 2 days or 2 weeks if “Remember Me” is selected.
  • Screen settings cookies: Last for 1 year.
  • Post edit cookies: Stored when publishing articles, expires after 1 day.

4. Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images). Embedded content from other websites behaves the same way as if you visited those websites directly. These sites may collect data, use cookies, or monitor interactions if you’re logged in to their platform.

5. Who We Share Your Data With

We only share personal information with trusted service providers (e.g., file storage, analytics) as needed to operate our business. We do not sell or trade your personal information.
If you request a password reset, your IP address will be included in the reset email.

6. How Long We Retain Your Data

  • Comments: Retained indefinitely to recognize and auto-approve future comments.
  • User Accounts: For registered users, we store profile data. Users can view, edit, or delete their data (except usernames). Site admins can also access and edit this data.
  • Client data and uploaded files: Retained as long as necessary to provide services and comply with legal, tax, or recordkeeping obligations.

7. What Rights You Have Over Your Data

If you have an account or have left comments, you can request an exported file of your personal data. You can also request that we erase personal data, excluding any we must retain for legal or administrative purposes.

To make a request, contact us at:
📧susan@whitepinebookkeeping.com

8. Where Your Data Is Sent

Visitor comments may be screened using an automated spam detection service.

9. Data Security

We use industry-standard safeguards such as encryption and secure storage tools to protect personal and client data. Only authorized personnel have access to sensitive information.

10. Changes to This Policy

We may update this Privacy Policy periodically. All changes will be posted here with the revised effective date.

11. Contact Us

If you have questions or concerns about this Privacy Policy or your data, contact:
🌐 https://www.whitepinebookkeeping.com

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